Public bodies are held to the higher standard. Fair enough.
Residents didn't opt in to being governed by an algorithm, which is why the questions arrive faster here and the answers have to be public. An inventory, a policy anyone can read, and dated records of who decided what.
Built for a department without an AI risk team — which is most of them. We’re registered in SAM.gov, and most plans cost less than the $15,000 federal micro-purchase threshold. See how to buy ↓
Three things showing up on the agenda
“A council member asked what AI we use.”
The inventory is the answer, and it's a page you can hand over rather than a project you have to start.
“We got a records request about an automated decision.”
The impact assessment and the decision record already exist, dated, with a named owner on each.
“Procurement wants an AI clause and nobody has one.”
Generate the vendor AI risk assessment and the acceptable-use standard, then attach them to the solicitation.
Not just federal
Most AI governance software is written for a federal CIO with a program office. The tier that actually needs this is the one with a single IT generalist and a council meeting on Tuesday.
State agencies
Statewide AI directives and procurement rules are arriving faster than staffing for them. The inventory and the crosswalk are what an oversight committee actually asks to see.
Cities, counties and districts
A council meeting, a public-records request, and one IT generalist. This is the tier the enterprise vendors skip entirely, and the one this product was shaped around.
Federal agencies and contractors
OMB M-25-21 and M-25-22 compliance plans, generated against the same cited control library as everything else. Agency plan.
Four things a private company doesn’t have to worry about
It will be read in public
Your AI policy is a public document the day it's approved. Plain language stops being a nicety when a reporter, a resident, and a council member all read the same page.
Records requests don't wait
Dated records of what was decided, by whom, and when — already assembled, rather than reconstructed under a statutory clock.
Consequential decisions are the job
Benefits, licensing, permits, enforcement, school placement. Nearly everything a public body decides is the category the new state AI laws are written about.
It's taxpayer money
Cost tracking per tool with renewal alerts, so an AI subscription is a budget line somebody approved rather than a surprise on a P-card.
Registered in SAM.gov. Most of our plans fit on a purchase card.
The federal micro-purchase threshold is $15,000 (since October 1, 2025), and most of what we sell costs less. Within your agency’s own card limits, a cardholder can generally buy it without soliciting competitive quotes. Larger orders go on a purchase order or a written quote.
Our SAM.gov registration
- Legal business name
- Gradient Descent LLC
- Doing business as
- GOVERNBOX
- Unique Entity ID (UEI)
- CKE8VMJFDJW7
- CAGE code
- 24ZG3
- Registration
- Active · All awards — contracts and grants
Contracting staff can confirm it in SAM.gov by signing in and searching the UEI. Signed-out searches show only some registrations.
A government purchase card
Each of these is within the micro-purchase threshold:
- Executive Strategy Session — $1,500
- Half-Day Training — $3,000 a session
- Starter, one module — $3,500 a year
- Starter, any two modules — $5,250 a year
- Agentic Oversight Setup — $5,500
- Starter, all four modules — $7,000 a year
- Pro, one module — $12,000 a year
- Guided Launch — $12,500 (includes the first year of Starter)
Pay by card at checkout. The charge appears on your statement as GRADIENT DESCENT LLC.
A purchase order and an invoice
Choose Invoice at checkout and enter your PO number. We review each invoice order, usually within one business day, then email the invoice with Net 30 terms. It prints your PO number and our UEI and CAGE code.
If your organization type is Government in your profile, you get 30 extra days after the due date before an unpaid invoice can make the workspace read-only, because agency payments run on their own schedule. Nothing is ever deleted.
A written quote
These cost more than the micro-purchase threshold, and all of them far less than the $350,000 simplified acquisition threshold:
- Pro, any two modules — $17,000 a year
- Pro, all four modules — $19,900 a year
- Custom Governance Integration — $20,000
- Agency / Enterprise, all modules — $25,000 a year
- Advisory retainer — $2,500–$10,000 a month (a year starts at $30,000)
We’ll price it in writing for your purchase order.
What we’ll send your contracting officer
- ✓ A completed W-9
- ✓ A written quote
- ✓ Our one-page capability statement
- ✓ Answers to your security questionnaire
Email info@governbox.ai or call +1 703 594 7096.
Renewal, terms and public records
Plans renew each year unless you switch renewal off. An Owner or Admin can do that under Admin Console → Data Controls → Manage billing, and the plan then ends with the paid term. Nothing renews into a year your agency hasn’t funded.
Our Terms of Service include a section for government customers (Section 5.7). It covers funding, governing law and any terms your purchasing rules don’t allow.
One requirement, one purchase. Please don’t split a larger order into card-sized pieces to stay under the threshold. That isn’t allowed, so ask us for a quote instead.
State, local and tribal governments set their own card limits and purchasing thresholds. The same three routes work; check your own rules.
Federal thresholds are set in FAR 2.101 and took effect October 1, 2025. Your agency may set lower limits. Checked September 19, 2026: Federal Register (via govinfo.gov): FAR inflation adjustment of acquisition-related thresholds; GSA SmartPay: micro-purchase threshold update (Smart Bulletin 002).
Two decades directing large-scale technology portfolios, enterprise risk management and applied machine learning — which is why the control library is authored and versioned the way it is, rather than assembled from templates.
See where your agency stands
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